The Payment Status Report is intended for use by courts to indicate the status of vouchers that have been closed and are ready to be processed for payment. The following are the five key statuses and a description of each status.
Payment Status |
Definition |
Pending |
The voucher has been certified and closed in eVoucher. eVoucher is awaiting confirmation from the payment system that the payment was received and the payment document was created in the payment system. |
Awaiting Disbursement |
A payment document has been created in the payment system, but has not yet been sent to Treasury. |
Disbursement in Progress |
The payment has been sent to Treasury for disbursement. eVoucher is awaiting confirmation of payment from Treasury and a check number. |
Paid |
Treasury has printed and mailed the check. |
Cancelled |
The payment has been cancelled. |
| IF you find... | THEN... |
Differences between the certified amount and the check amount |
Follow the guidance for processing an overpayment or underpayment. |
Vouchers in Cancelled status |
Contact the NSD and document the resolution of the payment. When payments are cancelled and reissued, eVoucher does not receive a status update from JIFMS. The voucher will always appear as cancelled on the report. |
Vouchers in Awaiting Disbursement for an excessive amount of time |
Contact the NSD to inquire on the status of the payment and document the reason for the delay, then document the resolution. An example of a voucher stuck in this status may be one where a payment was processed in a manner other than by treasury check, such as payments to foreign vendors done by international wire transfer. In this instance, JIFMS does not send a status back to eVoucher. |